Merchant notifications
Automated notifications are sent by GoCardless following one of several key events or actions taking place.
Payout notification emails can only be sent to one email address, by default this is the first administrator of the account. If you wish, you can register a different email address to receive these via the Billing contact details field within the company details section of your settings area. Payout notifications will always be sent and can’t be unsubscribed from.
All other notification emails can be sent to multiple users on an account and the user themselves would manage which notifications they choose to receive via their user settings on their account.
Type of email: Direct Debit
| EMAIL SUBJECT | EMAIL DESCRIPTION |
|---|---|
|
New customer: [Customer Name] |
Customer has completed and submitted the online Direct Debit authorisation form. |
|
[X number] Mandates cancelled |
One or more customers’ Direct Debit mandates have been cancelled. You will need to click the link to view the customer name (s). Note: This could be actioned by the customer with their bank, the merchant they’re paying, or by GoCardless at the request of the customer. |
|
Your email to [email address] failed |
Direct Debit authorisation request email has bounced, i.e., cannot be received by the customer's email provider. |
|
A customer has created a mandate using your payout bank account details |
We have detected that an online Direct Debit authorisation form has been completed to your merchant account using the same bank account details as your payout account. |
Type of email: Payments
| EMAIL SUBJECT | EMAIL DESCRIPTION |
|---|---|
|
[X number] payment(s) cancelled |
Customer's payment has been cancelled. This can only be actioned when a payment is 'pending submission', and can be actioned by the merchant, or by the customer cancelling their Direct Debit. |
|
[X number] payment(s) failed |
GoCardless has received notification from the customer's bank advising that their payment could not be charged. This usually happens 1 working day after the charge date. |
|
[X number] payment(s) charged back |
Customer has charged back one or more payments with their bank. GoCardless receives notification of this following the event, at which point the notification email is triggered. |
|
You have exceeded the amount you are authorised to collect from [customer name] this month |
You (the merchant) have tried creating a payment for a customer that exceeds the maximum amount that can be collected from that customer in a single month. |
|
Refund failed |
A customer’s refund bounced and was returned to GoCardless. Once received, these funds are returned to your account balance. |
Type of email: Subscriptions
| EMAIL SUBJECT | EMAIL DESCRIPTION |
|---|---|
|
[X] Plan update complete. |
The Subscription template has been updated in bulk. |
Type of email: Payouts
| EMAIL SUBJECT | EMAIL DESCRIPTION |
|---|---|
|
[Action Required] Payout from GoCardless failed. |
Your payout was unable to be processed and the funds were subsequently returned to GoCardless. This could occur, for example, if your bank account has been closed. |
|
You collected [X amount] in [Month] |
Monthly payout summary (single scheme). This email provides a link to view payouts in your GoCardless dashboard. |
|
Your total payouts for [Month] are below |
Monthly payout summary when collecting payments through multiple schemes. This email provides a link to view payouts in your GoCardless dashboard. |
|
GoCardless has paid you [X amount] |
A payout has been processed to you from GoCardless for the amount specified in the title of the email. This email provides a link to view the payout breakdown in your GoCardless dashboard. |
Type of email: Users
| EMAIL SUBJECT | EMAIL DESCRIPTION |
|---|---|
|
Your two-step sign in settings have been changed |
Sent when the two-step sign in on your user account has been enabled, disabled, or the phone number has been updated. |
|
Reset your password |
A password reset link has been requested for your User account email address. This email provides the link to create a new password. |
|
Your password has been updated |
Confirmation that the password on your User account has been updated. |
|
Password reset |
Notification sent when someone has requested a link to change your password but your GoCardless account is disabled. (An active admin of the account would need to re-activate your account before you can reset your password). |
|
Your email address has been updated |
Confirmation that your User account email address has been updated. |
|
[Admin name] has added you to the GoCardless account [GoCardless account name] |
This notification is sent to the new user once they have been added by an existing account admin. They are required to create a password from a link within this email. |
Type of email: Account
| EMAIL SUBJECT | EMAIL DESCRIPTION |
|---|---|
|
Your GoCardless account is ready, [GoCardless account name] |
Welcome email sent after sign up. |
|
Your GoCardless Invoice (Paid) |
Monthly invoice, which is automatically generated. Note, this invoice is fully paid, and is for your records only. |
|
Your export has finished |
This notification is sent after data is exported (payments, payouts, etc.). The email provides a link to download the export file. |
|
We couldn't create your export |
This notification is sent after data couldn’t be exported, asking you to try again. |