Reconcile GoCardless payments (Quickbooks)
GoCardless payments are automatically reconciled in QuickBooks. Once a payment is marked as paid out, the invoice is updated, and your accounts are balanced.
Checking if an invoice is reconciled in the app
- In the GoCardless for QuickBooks app, go to the Payouts page.
- Select the payout for the relevant day, and click to see details.
- Scroll down to see which invoices were part of the payout.
- In the last column View in QB you can click through a link to see the invoice in QuickBooks.
- Note: if there are any payments included in the payout that were not collected via the Quickbooks integration, their GoCardless payment IDs will be displayed in the “Invoice” column instead of the QBO invoice number. These will be reflected as “Paid outside QB” in the “Details” column.
Checking if an invoice is reconciled in QuickBooks
- In QuickBooks, find the invoice linked to a paid out payment.
- The invoice will be marked as Paid.
- An associated payment record is created and linked to the Invoice. The GoCardless payment ID is added to the Memo section.
Re-selecting bank accounts for reconciliation
- In the GoCardless for QuickBooks app, click the Settings button in the top right corner, and select Bank accounts
- Select a new account for your payment account and click save changes. This is where we track invoice net amounts in QuickBooks.
- Select a new account for your fees account and click save changes. This is where we track GoCardless fees in QuickBooks.